Printing QR Code on Invoice for Customer to request eInvoice

Customer can scan the QR code to fill in a form requesting for eInvoice

The advantage of printing QR code on the normal receipt/invoice is so that customers can request at their own convenient time instead of waiting at the shop for the eInvoice to be generated.

Sample Google Form:

Once QR code is scanned using handphone, customer will be brought to a google form whereby invoice number, amount, and invoice date will be prefilled. Customer will only need to enter his name, NRIC, address and contact number. Once this is completed, goldsmith will be able to view the information on a Google Sheet and from there, goldsmith can generate the eInvoice on GJIS and send the eInvoice to the customer by email or whatsapp.

The following is a quick guide on how to create a google form.

If you are too lazy, you can also ask for our assistance to create it for you.

Quick Guide in creating Google Form:

1. Go to Google Form and click “Go to Forms”

2. Login using your google account

3. Under “Start a new form”, click the “Blank form”

4. The following blank form will appear:

5. Change the Untitled form to something appropriate, eg “Techsoft Solution : Request for eInvoice”

a.Change “Form description” to something like “Please complete all fields for eInvoice to be issued”

6. Change the “Untitled Question” to “Invoice No”and select “Short answer”
a. Enable “Required” slider

7. Click the “+” on bottom left to create the next question

a. Change “Question” to “Invoice Amount”, select “Short answert” and enable “Required” slider

8. Click the “+” on bottom left to create another question

a. Change “Question” to “Invoice Date”, select “Date”and enable “Required” slider.

9. Create more questions for Name, Type of ID, ID number, TIN, Contact Number, Address, Postcode, City, State, Country.

See example here:

10.Once complete, click on the 3 dot on top right and select “Get pre-filled link”

11.

12.Very Important:

a. Enter “12345678” in invoice number

b. Enter “87654321” in invoice amount

c. Select “2024-01-01” in invoice date

Then click “Get Link”and then click “COPY LINK”

13.Open GJIS, goto Settings-eInvoiceSetting

a. Paste the link into the GoogleFormLink box below

Once you click “Update”, you will need to go to Settings-InvoiceSetting2-GSTID & Tax Invoice and tick “Print Request for eInv QR”

And your invoice will have the QR code for customer to request eInvoice.

Note: you must check your google form for responses regularly to view requests